Asset Operations

Asset Operations

The Asset Operations module manages the lifecycle changes of assets within the organization.
It ensures all operational changes such as disposal, servicing, and ownership transfer are recorded with proper approvals, providing full traceability and accountability.

Asset Operations

There are two methods to perform operations:

1. Through the Asset Operation Module
This is the centralized method.

Step 1: Go to Asset Operations → Operations.

Step 2: Select the type of operation you want to perform:
  1. Disposal – Permanently remove assets from use.
  2. Service – Send assets for maintenance or repair.
  3. Ownership Transfer – Transfer ownership to another location.
Step 3: Select the Transfer type:
  1. Internal: Operations within other locations in the same organization.
  2. External: Operations to external 3rd party.
  3. In-house: Operations within the same location/warehouse. 
Step 4: Based on the previous selection, select the destination/vendor from the dropdown. To add a new vendor, click “+ Add New Asset Associate” from the dropdown and enter the Vendor ID, Name, Contact Person, and Contact Details.


Step 5: Select the asset from the dropdown. If the operation involves more than one asset, tick the “Multiple Assets” checkbox.
Step 6: Click Submit. The request will move to the relevant Pending Approval stage.

2. Through the Local Assets List
This is a quick method to initiate operations directly from the assets assigned to your location.

Step 1: Go to Asset → Local Assets List.
Step 2: Select one or more assets you want to act on.
Step 3: Click on Operational (multiple assets) or Initiate Operation(single asset).
Step 4: Provide operation details (same as above).
Step 5: Click Submit — the request is logged and sent for approvals.

All Operations

The All Operations view provides a centralized dashboard of every asset operation — including Disposals, Services, and Ownership Transfers.

From this page, users can:
  1. View all operations in one place with filters for status, date, operation type, and location.
  2. Track pending approvals and completed actions across all asset-related activities.
  3. Quickly access details such as Operation ID, Requested By, Current Status, and Approvals.
  4. This section is especially useful for managers and auditors who need a complete picture of all lifecycle changes happening to assets.

Disposal Management 

Assets marked for disposal follow a two-step approval process before they can be removed from inventory.
  1. Engineering Approval – Confirms the asset is ready for disposal.
  2. Finance Approval – Confirms financial clearance.

Once both approvals are complete, the sending location can dispatch the asset by clicking “Dispose.” The asset’s status will then be updated to Inactive.

Disposal Reports:
  1. Pending Disposal – Requests that are waiting for approval. From this report, users can approve or cancel requests.
  2. Sent Disposals – Requests you have initiated that have been approved.
  3. Incoming Disposals – Requests arriving at your location. You can accept these requests by clicking the "Accept" button.
  4. Accepted Disposals – Requests that have been accepted.
  5. All Disposals – Consolidated list of every disposal request.

Service Management

Service requests are used to send assets for maintenance. For this operation only Engineer approval is needed.
After approval, assets are dispatched to the selected service destination.
Upon completion, the receiving party accepts the asset, and it is marked as Serviced.

Service Management Reports:
  1. Pending Services – Requests that are waiting for approval. From this report, users can approve or cancel requests.
  2. Sent for Services – Requests you have initiated that have been approved.
  3. Incoming Servicing – Requests arriving at your location. You can accept these requests by clicking the "Accept" button.
  4. Accepted Services – Requests that have been accepted.
  5. All Services – A consolidated list of all service requests.

Ownership Transfer

Ownership Transfer is used to permanently assign an asset to a different location. Two-step approval process is required.
  1. Engineering Approval – Confirms the asset is ready to be transferred.
  2. Finance Approval – Confirms budget and cost allocation.

Once both approvals are complete, the asset is dispatched to the new location.
The receiving location accepts the asset, and ownership is officially transferred.

Ownership Transfer Management Reports:
  1. Pending Ownership Transfers - Requests that are waiting for approval. From this report, users can approve or cancel requests.
  2. Transfers in Progress – Requests you have initiated that have been approved.
  3. Incoming Transfers– Requests arriving at your location. You can accept these requests by clicking the "Accept" button.
  4. Owned Transfers – Requests that have been accepted.
  5. All Ownership Transfers – A consolidated list of all service requests.

    • Related Articles

    • Asset Transfer

      The Asset Requests & Transfers module enables warehouses to request, send, receive, and track machines between locations, ensuring only inactive machines are transferred and all movements are easily managed in one place. Request Assets This feature ...

    • Assets

      Machine barcodes should be scanned and uploaded to the Traceit system for items to issue to it. In this module you can add scanned machines and view them. Update (24hrs) This section allows you to upload and view recently scanned machines. Once ...

    • Consumables

      The Consumables Module streamlines the issuance, tracking, and return of consumable items that are used in operations without being directly assigned to a specific machine or asset. This module ensures that consumables are efficiently allocated to ...

    • CSV Requirements for Customer Onboarding

      When migrating data from a previous system to Traceit.live, you will need to provide data files in CSV format. The following fields and information are mandatory please ensure all required data is included in the CSV files for a smooth and efficient ...

    • Environments

      The Environment report displays all the production lines available within your warehouse. Each line represents a specific location where machines are set up and operations take place. These lines are essential references used across the system—for ...